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Record of Processing Activities

A Record of Processing Activities (RoPA) is a core requirement of GDPR compliance, ensuring transparency and accountability in how you collect, process, and store personal data. Maintaining an accurate and up-to-date RoPA allows you to demonstrate its commitment to data protection and provides a clear overview of your data processing operations.

Our RoPA service ensures that you meet the regulatory requirements of GDPR by helping you document all personal data processing activities. We provide a structured approach to ensure that your RoPA is comprehensive, regularly updated, and tailored to your specific needs.

What our RoPA service includes:

  • Data Mapping: We help you map out all the personal data you collect, process, and store across your organisation. This includes identifying data sources, storage locations, and the flow of data between systems.
  • Legal Basis for Processing: We ensure that each processing activity is supported by a valid legal basis under GDPR, such as consent, contractual necessity, or legitimate interest.
  • Third-Party Data Sharing: We document any third-party organisations that your business shares data with, ensuring that appropriate data protection agreements are in place to safeguard personal information.
  • Regular Updates and Maintenance: RoPA is not a one-time exercise. We help ensure that your records are regularly updated to reflect any changes in your processing activities, keeping your organisation compliant over time.
  • Processing Activities Documentation: We document every processing activity, including the purpose of the processing, the categories of data subjects, and the categories of personal data processed.
  • Data Retention Schedules: We help establish clear retention periods for different types of data, ensuring that personal data is kept only for as long as necessary and securely deleted when no longer required.
  • Security Measures: We assess and document the technical and organisational measures your organisation uses to protect personal data from unauthorised access, breaches, and other security risks.
  • Risk Assessment: We assess the risks associated with each data processing activity, helping you identify potential vulnerabilities and ensure that any high-risk activities are managed and mitigated appropriately.
  • Data Mapping: We help you map out all the personal data you collect, process, and store across your organisation. This includes identifying data sources, storage locations, and the flow of data between systems.
  • Processing Activities Documentation: We document every processing activity, including the purpose of the processing, the categories of data subjects, and the categories of personal data processed.
  • Legal Basis for Processing: We ensure that each processing activity is supported by a valid legal basis under GDPR, such as consent, contractual necessity, or legitimate interest.
  • Data Retention Schedules: We help establish clear retention periods for different types of data, ensuring that personal data is kept only for as long as necessary and securely deleted when no longer required.
  • Third-Party Data Sharing: We document any third-party organisations that your business shares data with, ensuring that appropriate data protection agreements are in place to safeguard personal information.
  • Security Measures: We assess and document the technical and organisational measures your organisation uses to protect personal data from unauthorised access, breaches, and other security risks.
  • Regular Updates and Maintenance: RoPA is not a one-time exercise. We help ensure that your records are regularly updated to reflect any changes in your processing activities, keeping your organisation compliant over time.
  • Risk Assessment: We assess the risks associated with each data processing activity, helping you identify potential vulnerabilities and ensure that any high-risk activities are managed and mitigated appropriately.

Maintaining a clear, accurate, and regularly updated RoPA is essential for demonstrating compliance with GDPR and ensuring that your data protection practices are transparent and accountable. Our RoPA service provides everything you need to ensure your records are fully compliant and ready for regulatory inspection.

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